tech, simplified.

Looking for a tool to help your team provide customer support? After digging into dozens of different apps and writing an in-depth review of each one, we've rounded up the 20 best customer support apps that stood above the rest. You'll find apps that are focused just one emails, great tools to build a knowledge base, and advanced support software that bring chat, social messages, feature suggests and more together into one team inbox.

I've personally used 3 of the apps (Tender, Desk, and Help Scout) between various jobs, and yet there were still enough unique things in the other support tools to make each of them worth considering.

It's another one of our massive app reviews, and just might be the thing you need if you're looking for a new tool to support your customers.

You, Too, Can be Iron Man

Time sure can get away from you—and the best laid plans only are successful if you actually implement them. So somehow, in the busyness of the past year, I'd managed to completely forget to go back and re-publish the articles from my now-defunct Techinch Magazine.

A screenshot in an article that I'd contributed to just reminded me of the old content in Techinch Magazine—articles I'd loved, poured time into, and then forgot about long after I'd stopped selling the magazine.

So here, in its unedited form, is one of the articles that ran in the first issue of Techinch Magazine. It's dated, as 2-year old content is wont to be, and Google Glass has obviously failed to change the world—or even capture my own imagination. Still, though, it's a thought experiment about what tech could be, one that's perhaps more relevant today if you reference the Oculus Rift.

Enjoy, and expect to see more somewhat dated articles published over the next few weeks.

The computer of movies is here, today, thanks to Google Glass. It's going to change the world — but not in the ways the Glass site envisions today.

"We wanted flying cars, instead we got 140 characters."
~slogan of The Founder's Fund

We're all using computer the wrong way. We're typing on keyboards — or tapping on glass — when we're supposed to be talking. We're looking at screens, when we're supposed to be looking around at the 3D holographic images around us.

That is, if the movies are correct. It's been a long time since laptops were futuristic; even tablets have been with us as long as Star Trek. We get excited over retina displays and thinner laptops, but eventually, the computer is supposed to disappear. But today's tech isn't even at Minority Report's level of see-though displays, much less the projection displays in Iron Man's workplace and his suit's heads-up display.

Instead, we're walking around with smartphones, and the best thing we can think of to do with them is Instagram and Twitter. Seriously?

It's not all gloom and doom though, and the future might be closer than we think.

It's already here, in fact, in bits and pieces.

With Your Head in the Cloud...

Take a closer look at that smartphone, and you'll find more cause for hope in the future than reason to fret that the future always seems to be coming but never here. Today's smartphones rival turn-of-the-century PCs in computing power, battery life, screen resolution, and almost everything else. But there's more: smartphones are starting to actually be smart, but they're getting those smarts in bits and pieces so we're not noticing the major shift.

First up, speech recognition. Remember the first time you talked to a computer, perhaps a voice answering system at a company you were calling for support? They never worked good. But gradually, they started to really work good. The first voice recognition I ever used that really worked good was Google's now-defunct 411 service, which in 2007 seemed amazing. Now, we're carrying around a voice recognition tools like Siri in our pockets, and it doesn't seem that amazing or surprising.

Siri may not seem terribly smart, but it's incredibly useful if only for random quick queries and the dictation feature throughout iOS. It works surprising well in most cases — close enough to typing exactly what I say that I'm often startled. And then I remember that we're living in the future.

Speech on its own won't do much, but add smarts to it and you've got something. Siri is smart to a degree, but not smart enough to be a full personal assistant that anticipates what you need. Google Now, on the other hand, is that smart. It'll tell you when you need to leave to get to your next meeting on time, what time you need to check in to not miss your flight, and when your packages should arrive. It's amazing — and brand-new to the iPhone in the Google Search app — and is perhaps the most futuristic seeming service today.

Google manages to make Google Now that smart by combing through your email and calendar, and the real smart part isn't on your phone, but rather on Google's servers. But of course, that's Siri's trick, too: its voice recognition is enabled by Apple's servers, and its smarts often come from Wolfram|Alpha. Now, imagine smarter servers: IBM's Jeopardy winning Watson computer is digging through databases to find cures for cancer, so perhaps a computer helping you create a new element isn't so impossibly futuristic. Even if the power comes from remote servers, it's still making our lives smarter, and bringing the future closer.

...and Some Futuristic Gadgets

We may still never know if the suit makes the man or if the man makes the suit. What we do know is that Tony Stark wouldn't be half as cool without his high tech gadgetry. That's what we really envy about him, truth be told.

And yet, even his hardware — aside from the suit itself — may also not be as far out of reach as we think. 3D projection screens in our offices might be something we'll never see outside of movies, but Minority Report-style gesture-based interfaces are absolute here. They're even mainstream already, thanks to Microsoft's Xbox Kinect, apps like Flutter for Mac, the Samsung Galaxy 4's Air Wave, and the upcoming Leap Motion device to let you control any screen with gestures. We might not be seeing them in real-world work experiences yet, but working with 3D models by waving your hand is a real possibility today.

And then, there's Google Glass. Easily dismissible as the latest hipster accessory, Glass could actually be the first glimpse of the possibility of immersive computing experiences we're used to in movies. Glass lets you overlay a UI on top of part of your vision; take that further, and you might be able to see a projected display around your whole workspace, even if we don't actually have a way to project displays the way Tony Stark does in his garage. We might not have the Iron Man suit, but Glass could be the first step towards having his suit's heads-up display — and more. (1)

Now Put it All Together.

So imagine Watson's smarts, combined with Google Now's knack for understanding your personal life and Siri's flair for spoken conversation. Throw in Kinect's gesture controls, and use those gestures and your voice to control the interface of a Glass-style heads-up display, and perhaps a 3D printer — another futuristic device that's actually here today. Now imagine what you could do with that.

Suddenly, Iron Man doesn't seem so far away. The tech part, that is; afraid we'll have to save jet packs for another day. But really, we're at an amazing point in history, one with tech that really seems futuristic even today when you really think about it.

The only limit is our imagination. After all, what would you actually do with such a system? Even geeks are struggling to find ways that Google Glass could be useful; perhaps we're all too used to thinking inside the box. Maybe Glass isn't useful today, per se, but surely a combination of Watson and Glass and Kinect could be incredibly useful for so much. That is, if we can think big enough to really put it to use, as Tony Stark would.

I should hope we'd find something better to do with it than, say, take pictures while skydiving. How about inventing new elements, or, you know, saving the world?

Originally published on July 1, 2013 in Techinch Magazine Issue 1.

  1. Heads-up displays aren't anything new; they're already in widespread use in avionics, and are even in some motorcycle helmets and luxury car windshields. Not quite Iron Man-level, by any stretch of the imagination, but still a start. Google Glass, though, by being wearable, takes the idea to a whole new level — much closer to something you could imagine Tony Stark using.

The Curious Case of the Slow, Tiny iPhone

Windows PCs are "known" to suffer from bitrot, an ailment where a computer over time becomes—real or perceived—slower and slower, typically as more software is installed. Every so often, perhaps once a year, faithful PC caretakers would backup their machines, reinstall Windows from scratch, and then reinstall just the software they needed. And with that arduous ritual complete, the PC would miraculously be healed—at least for the moment.

We're 8 years into the Post PC era, since the iPhone rocked onto the scene and promised us that computers would never have to be as difficult to use again. An app here, a notification there, and you'd rarely need to touch your PC again. A tiny supercomputer in your pocket could be your camera, your iPod, your GPS, your books and newspapers, your everything. Throw in a cell connection or Wifi, and you'd never lack for anything again.

Except for space, that is. As phones have come with ever-better cameras and larger Retina displays that require larger graphics to look nice, the standard storage space in base-model phones has been stuck at 16GB (or 8 for more budget phones) for years. iCloud every other online file storage service don't really alleviate the problem—they're simply another place to keep your files backed up, and except for rare cases (aka iCloud Photo Library when it works well) they don't offload your phone's own storage seamlessly. Apps aren't smart, either: Facebook and so many other apps will keep far too much in their app cache, holding onto images and more in case you want to see them even when your phone's running out of space.

And so, the longer you stick with the same phone—installing updates, downloading new apps, syncing streaming music for your flight, and snapping more pictures than ever—the more likely your phone is to run out of space. You could copy photos off, but that keeps you from being able to scroll back through years of photos as Apple likes to showcase in Keynotes. There's always an app to delete, but it's hard to let go and remove stuff you might want to use again.

Back on a PC, you'd just wipe everything and reinstall Windows every so often. Which is almost what I did to my iPhone 5 recently. Its 16GB of storage had been maxed out for too long, despite telling iCloud to optimize my local photo storage and deleting most of my downloaded music. It wasn't just that I couldn't download more stuff—it's that my phone got slower and slower that was so annoying. Apparently every time something needed storage, iOS tried to figure out what it could delete—and I was left waiting.

No longer. I could have deleted individual apps and deleted-then-reinstalled apps like Facebook to hard-clear their cache, but instead I took the nuclear option.

A quick trip to Settings -> General -> Reset -> Erase All Content and Settings, then setting up my phone as a new phone and installing only just what I had to have, and my phone was back to feeling snappy as iOS 8 would let it. It's still a several year old phone, but with some storage breathing room it's not a half-bad device.

But it's crazy it takes that. For all the promise of better cameras and more online storage and everything else annual keynotes promise, one of the original problems of tech is back to being an issue: storage space. That, of all things, shouldn't be what's holding smartphones back today. If Apple wants to celebrate the amazing apps in the App Store and the newest versions of iOS, it needs to make sure our devices have enough storage to handle them—whether through smart cloud services that offload files you rarely need to the cloud, or simply through adding far more storage to base models of iPhones.

There's an Apple announcement this week for what we presume will be called the iPhone 6S, and since I'm due for an update, I'll likely get it regardless of what new is added. I'll also likely spring for more storage space this time, simply because it's annoying to live with less. But even still, it's time to bump the storage levels—drastically. 16GB isn't nearly enough to get by with in 2015.

Until then, it's time to wipe your smart devices once a year again.


It's easy to dive head-first into a project, starting on the tasks with the end result in mind—and scarcely a thought to how you'll actually get your project finished. Surely if you work hard enough, everything will come together.

But when there's 3 lives at stake—and the whole world's watching—you can afford to work haphazardly. The Apollo project only put humans on the moon thanks to a detailed project management system, one you likely need for your own projects.

The Zapier team is working on a new book on Project Management, and as the first taste, we've written an in-depth guide to each of the most popular project management systems complete with illustrations to help them be a bit easier to visualize (and a bit less boring). It even starts off with a detailed story about how NASA's project management made Apollo 11 a success—something to motivate you into adopting a project management system of your own.

Continue reading on the Zapier Blog

Writing a book is the tough part—getting it published should be easy nowadays. Instead of needing a publisher, anyone can submit their own book to the Kindle and iBooks stores and be a published author in hours.

And yet, it's not quite that easy. The first times we tried to publish books on the Kindle and iBooks stores at Zapier, I ended up hand-coding XML files inside ePub exports, and spent hours figuring out how exactly to get a free book listed on the Kindle store. It was crazy.

So I decided to write up all the tips and tricks we've learned about making eBooks, and turn it into, well, almost a book on its own. If you're making a book, it's got the tips you need to hopefully get your own books published with much less trouble.

Happy publishing!

How to Scale Images in Preview

Preview's one of the Mac's best-kept secrets. It's a simple image and PDF viewer ... and it can also make basic edits to your images and PDFs. You can rearrange pages in PDFs, merge multiple files, and even sign documents from your touchpad—that's so handy.


But what's even more handy is Preview's Image Adjust Size feature. With a retina display, screenshots can be rather huge—making them rather slow to load in blog posts. Just open your image in Preview, select Tools -> Adjust Size... and enter the pixel width or height you want. Tap Ok and save, and you're done.

To shrink your images more—and to shrink a batch of images at once—ImageOptim is your friend. But for simple resizes, Preview just about can't be beat.

Plus, if you want, you can rotate or annotate your image or delete private info—you'll never need another tool to tweak your screenshots again.

The Form and Surveys Book


Forms and surveys are everywhere. You fill out census and product surveys every so often, carefully add your tax info to your tax forms every year, and seemingly fill out online signup forms a million times a day. You can't avoid them.

And then, if your business needs to collect any type of data—feedback, payment info, preferences, and so much more—then you need to make your own forms and surveys.

Which app should you choose for building them, and do you need a form or a survey anyhow? And how can you make sure your forms aren't as annoying as tax forms and those endless lists of questions at the doctor's office?

We've got the book for you: The Ultimate Guide to Forms and Surveys. The latest book in Zapier's Learn library, it'll take you through the differences between forms, polls, and surveys; show you the best apps to build any type of form or survey you need; give you pointers on how to make a great form or survey; and show you how to analyze and chart your survey data. It's what your statistics class should have taught you.

It's free, too. You can read it online or download a copy from the Zapier Learning Center, or download it straight to your devices from the Kindle Store or iBooks.

It might not be absolutely everything possible to write about forms and surveys, but it's more than enough to help you be confident in making great forms and surveys. And that's what's really important.

Happy form making!

I've loved web apps for quite some time, having edited two sites focused on web apps and now working with Zapier which mainly supports web apps. Yet, I'm always balancing that with a love for native Mac and iOS apps—and of those, OmniFocus is one of my favorites. It's a powerful task management system that lets you dump anything you need to do into lists, and make sure you won't forget to do anything important. And its latest versions are rather beautiful.

As a native Mac & iOS app, OmniFocus only has one tiny online component—the Omni Sync Server that lets you sync OmniFocus and add new tasks via a unique private email address. We've now used that email address at Zapier to create an OmniFocus integration, so you can send tasks to OmniFocus from any of the over 430 (and counting) apps we support today.

Here are some of the ways I've already been using OmniFocus with Zapier to create tasks from Slack messages and Trello cards, and more:

There's more, too: you could connect Salesforce, GitHub, Evernote or any other web app or RSS feed you use to OmniFocus with Zapier. The tasks will only go in your Inbox, unfortunately, but at least you'll never have to copy/paste from your web apps into OmniFocus again.

Check out all the OmniFocus integrations on Zapier.

It's so easy to write about tech that solves tech teams problems—thus the focus on so many blogs (including ones I've directed) on writing tools, code editors, team chat apps, and other similar things. You write what you know, and so the tools that help you with your work in the office are the most obvious things to write about.

But there's an entire other world of software that's aimed at more traditional businesses, those with brick-and-mortar stores and inventory to audit and remote locations that don't have consistent internet connections: mechanics and doctor's offices and utilities and farms and more. It's businesses like these that find it the most difficult to go paperless—and that stand to gain the most benefit from switching away from paper and clipboards.

That's what my latest app roundup at Zapier is focused on: apps that make it easy to replace paper forms and gather data remotely, even when there's no internet connection. They might not be the form apps your average tech business needs, but they're perfect to replace paper and clipboards in the rest of the businesses that keep the world running.

You've got questions. Your customers and followers have answers.

From the Zapier blog, here's the 20 best apps to make surveys. You'll find apps to make mobile surveys, apps with pre-built surveys, and even apps that make it fun to build surveys.

Time to start getting the answers you need.